Road Race Timing Job Desciptions for Finish Line

JOB DESCRIPTIONS (For Volunteers)

BIB NUMBER RECORDER: WRITE NUMBERS AT END OF CHUTE.

As the runners go through the chute, write down bib numbers NEATLY and IN ORDER. When the sheet fills up move to the next sheet, make sure that the sheets are numbered correctly. Stay near the rear of chute. The Sheets may be taken for data entry before they are full. Start the next sheet at the next place number and continue on the same sheet to 01 when you reach 100. This way the places are numbered on all the sheets instead of being calculated. If a runner with no number goes through the chute, DO NOT record it. Circle the number/place for the top ten females, and wheelchair athletes.

BIB NUMBER CALLER: CALL NUMBERS AT THE END OF CHUTE

Call the numbers CLEARLY to the BIB NUMBER RECORDED, as fast (but no faster) than she can write; do this even if the chute gets backed up. Help make sure that the runners stay in order in the chute. Depending upon the size and length of the race, you may have as many as three other groups of volunteers assisting with this job. Stay near the rear of chute to allow many runners to be in the chute and try to keep them in order.

SELECT TIMER (Manual)

Stay at the front of the chute and NEATLY and ACCURATELY record as many numbers and corresponding times as possible. It is important to record the top runners; an assistant may be helpful at this time. When the runners cross over in large groups, try to get the first and last person in the group. A good Select Timer can record a select time 12 times/minute, or one every five seconds. Please note that only the seconds of the time need to be recorded, as the minutes need to be recorded for the first new minute. I good way to stay focused is to write a number down, then record a time. Numbers without times for the most part are not helpful. Large groups finishing together are interpolated by the first and last persons time. For the most part accuracy will be better than 1-2 seconds. We will do this job, however at the end of the race when walkers are dribbling in we made need some help especially with larger races.

CHUTE MANAGEMENT

Make sure that all runners stay IN ORDER once they cross the finish line; do not allow them to leave the chutes until their number has been recorded in order of finish.
All running numbers must be pinned securely to the front of the runners' shirts and must be showing at the finish line.
If applicable, separate runners and walkers in different chutes.
Make sure a runner only crosses the finish line once. If they cross twice it is difficult to verify because it could have been a mistake by the bib number recorder.

OTHER JOBS
Post results.
Figure out discrepancies, mistakes and "Unknown Entrants."

REGISTRATION TABLE

1) Make sure that the forms are filled out COMPLETELY and ACCURATELY; "age" and "sex" are critical. Also try to verify the age and sex of pre - entrants if time permits

2) Ask the runners to please write neatly and to complete the form in full.

3) CLEARLY, NEATLY and ACCURATELY, record the runner's number on the lower right corner of the registration form. Be consistent.

4) If one person signs up for multiple runners, make sure that the numbers are properly assigned and distributed. You can write down the name on the bib number.

5) Keep the registration forms in order, lowest to highest, top to bottom, and have a volunteer bring them to the data entry/computer operator. Bring them in when the pile reaches no more than 10 or 12 forms. It is best not to fall behind.

6) Make sure all runners have their number pinned to the front of their shirt with 4 pins. All numbers must be showing when they are crossing the finish line.

**What we bring**
COMPUTER 1) Printer Cable 2) Extension Cords 3) Power Adapters 4) Spare Discs (including "boot" disc & Running backup) 5) Space Ink 6) Paper 7) Spare Battery in case of power loss 8) Keyboard w/ Keyboard Adapter 9) Monitor (optional) 10) Printer CHUTES 1) Metal Plates w/ Studs 2) Plastic Supports that Hold Ropes 3) Rope 4) Cones CLOCK 1) Clock 2) Metal Supports 3) Bullhorn 4) Controller & Cable 5) Charged Battery SUPPLIES 1) Clipboards 2) Pens & Pencils 3) Timing Sheets 4) Scotch Tape, Paper Clips 5) Numbers, Pins 6) Umbrella & Rain Gear (if necessary) Raffle prizes Card Table Gatorade Jugs (If requested)